Test 001 · Operations

Meeting notes → action register

Can an AI turn rough meeting notes into a useful action register without inventing owners or deadlines?

Verdict

Useful with human review

The prompt constrained invention and made missing information visible. A human still needs to resolve relative dates, choose the hosting owner, and answer the support question before this becomes an operational record.

Synthetic source notes

Maya: client likes the revised scope but wants the estimate broken into launch and ongoing hosting. I can send the revised estimate Friday, but we need to settle which hosting tier first. Jon will make a first pass at the onboarding checklist by next Tuesday. We said analytics can wait until phase two. Maya should book the client review after the estimate goes out. Nobody picked an owner or date for the hosting decision. Client asked whether weekend support is included; that still needs an answer.

Exact prompt

You are converting meeting notes into a reliable action register.

Rules:
1. Use only facts in the source notes.
2. Never invent an owner, deadline, decision, or dependency.
3. Put missing owners or dates in a separate "Needs clarification" list.
4. Separate decisions already made from proposed ideas.
5. Return compact Markdown tables for Decisions and Actions.

For each action include: action, owner, due date, dependency, and source quote.
After the tables, list ambiguities and a one-sentence confidence note.

Representative output

Action register

Action	Owner	Due	Dependency	Source
Send revised estimate	Maya	Friday	Confirm hosting tier	“I can send the revised estimate Friday, but we need to settle which hosting tier first.”
Confirm hosting tier	Unassigned	Missing	None stated	“Nobody picked an owner or date for the hosting decision.”
Draft onboarding checklist	Jon	Next Tuesday	Final scope	“Jon will make a first pass at the onboarding checklist by next Tuesday.”
Book client review	Maya	After estimate	Revised estimate sent	“Maya should book the client review after the estimate goes out.”

Unedited evidence

Full raw output

## Decisions

| Decision | Source quote |
|---|---|
| Analytics is deferred to phase two. | "We said analytics can wait until phase two." |

## Actions

| Action | Owner | Due date | Dependency | Source quote |
|---|---|---|---|---|
| Send the revised estimate, split into launch and ongoing hosting. | Maya | Friday | Hosting tier must be settled first. | "I can send the revised estimate Friday, but we need to settle which hosting tier first." |
| Confirm the hosting tier. | Not stated | Not stated | None stated | "Nobody picked an owner or date for the hosting decision." |
| Draft the onboarding checklist. | Jon | Next Tuesday | Final scope | "Jon will make a first pass at the onboarding checklist by next Tuesday." |
| Book the client review. | Maya | After the estimate is sent | Revised estimate sent | "Maya should book the client review after the estimate goes out." |

## Needs clarification

- Who owns the hosting-tier decision, and when is it due?
- Is weekend support included?
- What calendar dates do "Friday" and "next Tuesday" represent?

Confidence: High that the explicit decisions and actions were captured from the supplied notes; human clarification is required before this becomes an operational record.

Decisions

Analytics is deferred to phase two.

Needs clarification

Who owns the hosting-tier decision, and when is it due?
Is weekend support included?
What calendar dates do Friday and next Tuesday represent?

Post-hoc published rubric

Evaluation

Explicit actions captured4 / 4

Owners or dates invented0

Ambiguities surfaced3 / 3

Ready without reviewNo

Open limitation

Runtime and per-test model cost were not independently instrumented in this first run. They are unknown—not zero.

Privacy

All names and notes in this test are synthetic. No private customer, employee, or business data was used.

Run provenance

Run ID: 001A
Timestamp: Not independently captured; performed during the Day 1 build session.
Model: Codex session model; exact serving revision unavailable.
Settings: Session defaults; temperature, seed, latency, and per-run cost were not exposed.
Evaluator: Codex self-evaluation against the published rubric.
Rubric timing: Formalized before public release, after output generation; not a blind precommit.
Corrections: None as of the initial public release.